Four Solutions to Restrict Access to Electronic Documents

If you manage sensitive information about customers and staff, or keep confidential documents on business accounts and deals It is crucial that your private information remains safe from the scrutiny of. There are a myriad of ways confidential information can be compromised either through malicious actors getting access to employee email or stealing passwords and usernames. To protect the integrity of your company’s data, read on to discover four solutions to restrict access to electronic documents and avoid any breach.

Be sure that the same safeguards are in place for your electronic files like the DDQ business ones you have for physical records by utilizing security measures like two-factor authentication encryption, two-factor authentication, up-to date antivirus software regular malware scans, and auto-logout features. In addition, using secure cloud-based storage options or network drives to store and save documents can help reduce the possibility of losing or being stolen.

To stop unauthorized access to electronic documents, you could also require an eSignature prior to anyone has access to them. This is becoming more popular since it allows businesses to confirm the identity of an individual prior to they allow access to private documents. It also ensures maximum security of documents since any changes made are identified.

Custom permissions can help to achieve more security by allowing managers to control the way sensitive files are opened, printed and copied. Additionally you can place restrictions on the type of modifications that can be made to a file, such as changing the text or design. An examine trail can be added to restricted documents, which allows administrators track user activity and identify unauthorised modifications.